Last Updated on January 22, 2022 by HowToPioneer
- Strong encryption keep your data safe
- Fair priced
- Only 200+ Server
Zoho Mail is a reliable, trusted, and secure integrated email solution for your business’s communication needs. It features Bookmarks, Notes, Contacts, Tasks, and a Calendar, making your organization’s communication easy. It also has an extensive collection of solutions and apps. Zoho is more than an inbox!
Table Of Contents
Review Video Zoho Mail – What Is Zoho Mail?
Enjoy quick migration from other email providers and easy implementation. It’s ideal for organizations looking for a budget-friendly yet reliable and easily configurable mail program.
Features of Zoho Mail
Zoho Mail comes with several features, some of which were introduced in August 2021. These features ensure that you enjoy flawless communication with your employees. These features include:
Zoho Mail allows you to create domain-based emails for your workers and create email groups for various departments in simple steps. Features such as domain and email aliases enable you to manage custom domains easily.
- Hassle-free Migration
Transferring emails from your former email service provider is simple with Zoho Mail’s migration tool. You can transfer your emails via Outlook Exchange or IMAP/POP server smoothly to your Zoho Mail.
- Privacy Assurance
Zoho Mail‘s servers enable you to access data, and at the same time, keeps it secure. Zoho Mail encrypts information fully and never sells or discloses it to advertisers, emphasizing the respect it has for your data. Zoho Mail has superior security like TLS, S/MIME, EAR, AND 2FA, and GDPR compliance, adding protective layers to all your data.
- 24-hour Customer Support
Zoho Mail has a technical support team available 24 hours a day; the team will assist you, whether over the phone or via email. Contact Zoho Mail at firstname.lastname@example.org!
- Communication and Organization Features
Zoho Mail allows you to track your daily work using a robust calendar, bookmarks, notes, and tasks. Use these features to communicate with your workers and run things smoothly.
- Zoho Apps
Zoho Mail apps like Docs, Projects, Creator, and CRM enable you to perform several actions from your inbox.
- Team Up
Hang out and collaborate with your better. Zoho Mail allows you to share notes, create events, assign tasks, or make announcements with your workers. Your teammates can share, comment, or like in a social-media style via Streams.
You can share your drafts to have them reviewed before sending them. You share your drafts to converse without confusing replies and forwards. You can also send several emails at once or share folders for discussion.
The explore feature in Zoho Mail allows you to organize your attachments in one spot, by type, which means no more looking for files. You can resend, upload to the cloud, share, or preview your attachments. This feature allows you to explore and do more with your attachments.
- Clean-up Features
Set up rules or filters to organize your emails; this feature ensures that your incoming emails are directed where they need to be, which keeps your inbox clean.
- Out of Office
You can set the Out of Office alert to let your contacts know you’re not available and that you’ll get back to them.
- Advanced Search
Zoho Mail has the Advanced Search feature that enables you to search for anything in your inbox.
- Authoritative Control Panel
Use the Zoho Mail control panel to create and manage your business’s mail accounts. The Control Panel is a cloud command center that gives you access to all devices, be it the Zoho Mail Admin app, Apple devices, web, Android devices, or desktop.
- User Management
Admins and Super Admins can view every user’s access, remove, or add users, reset email accounts passwords, and create email aliases.
- Group Management
You can create Zoho Mail accounts for different teams and assign users as members or moderators.
- Email Policies
You monitor everything via audit logs, control your organization’s sending and receiving email parameters, and customize GDPR-compliant Zoho Mail policies.
- Two-factor authentication
This feature lets you guard your organization’s data and ensure that all users have secure access to their Zoho Mail accounts.
Zoho Mail has extensive integrations not just with apps but with other renowned platforms like Zapier; this enables you to connect your email with over 750 3rd party apps and come up with personalized workflows.
- Reminder Options for Streams
Zoho Mail has two reminder options for bookmarks, events, notes, and messages, allowing you to set reminders for yourself or other users.
- Editable Stream Content
If you have made an error in your Streams comments or posts, you only need to click on the Editoption in the Action menuto fix it quickly.
- Zoho Sheet
You don’t have to download your XLSX/XLS files to use them anymore! You can view, share, and edit your excel attachments by copying them to Zoho Mail’s Zoho Sheet directly from the mailbox.
- EML Viewer Mails Compose Options
Zoho Mail comes with Forwarding, Reply All, and Reply options. You can forward a single email to all users, making it very convenient.
- Keyboard Shortcuts for Snooze and Scrub
After choosing an email, you can use the keyboard shortcut b + w to snooze and scrub your emails.
- Deliver & Deny Emails Options
The Deliver and Deny is a new Zoho Mail option that allows you to perform different operations concurrently.
- Export Tab
Zoho Mail’s Export Tab feature accommodates all your emails that need to be exported, and you can download them at any time.
- System-Level Spam Rejection
This feature provides an additional security layer by discarding unwanted Zoho Mails before they reach your inbox.
- Email Snooze
This feature enables you to store the not-so-important emails in the Snoozed folder. You can spot the crucial emails easily, saving you time and making it very convenient.
- Block/Unblock Option
Zoho Mail’s block/unblock feature enables you to block or unblock users directly from the emails you receive from them.
- HubSpot BCC email address
Zoho Mail’s HubSpot BCC email address feature allows you to send emails from the HubSpot extension. You can add the BCC mail address and attach your emails to matching HubSpot contacts.
- Unified Calendar
The unified Calendar makes your scheduling intuitive and more manageable; it unifies all your events in a single place, enabling you to manage them efficiently.
- DRE Connectors
Are you looking forward to improving or accessing the data of Zoho Mail or 3rd party services? Use the DRE connectors feature and integrate your email with any application that you prefer.
- Access CRM Templates
Integration between Zoho CRM and Zoho Mail has been made easier. With a single click, you can flawless insert the Zoho CRM templates from the compose window.
- Easy Navigation
You can easily navigate Zoho Mail and access the most-used applications by pinning three extensions at the right-hand side pane. You don’t need to go to the e-widget section to achieve the same results.
- Empty Sent
Are you looking to empty your Sent folder in your Zoho email? With a single click of the Empty Sent button, you will delete all your sent messages.
- All Archived View
This is a new Zoho Mail feature that enables you to view all archived emails from any of existing folders.
Zoho Mail’s ZeptoMail is designed to enable you to send transactional emails from your application or application without any hitches. With Email API and SMTP setup options, it has never been easier!
Pros/ What We Liked/ Ideal For
- Mail Merge
The Zoho Mail Merge feature enables you to send personalized emails to many people at a go! It could be payroll alerts, interview calls, or holiday wishes; you only need to add your template and the file source and send your personalized email at a go!
- Zoho Show
Zoho Mail’s Zoho Show feature allows you to use your PowerPoint attachments flawlessly. You don’t have to download PPTX/PPT attachments to use them. The Zoho Show feature enables you to open, edit, and share presentation-based attachments directly from your emails.
Zoho Mail lets you add email signatures with your company’s links to websites and logos, making them look professional.
- User Profile Selection
The user profile selection feature enables you to check in and check out, change the availability status, and monitor the office timings from your profile; this is a critical aspect since it allows you to work remotely.
Pricing & Plans of Zoho Mail
Verdict of Zoho Mail
Having been a commercial email provider for over a decade, Zoho Mail is prepared to solve any challenges relating to enterprise privacy and protection.
Zoho Mail ensures that you manage complex workflows, large data volumes, and user accounts easily. Zoho Hub is undoubtedly one of the best email options for business owners.
Overall Zoho Mail Rating
What Users Say About Zoho Mail
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